Invoices: What you need to know
A commercial invoice is a document containing important information about the goods you intend to ship; they're also used to create a customs declaration.
What must they include?
Your invoice must include:
- Name and address of shipper (seller) including a contact person and telephone number.
- Name and address of consignee (ship to), including destination country and postcode
- Invoice date & Purchase order or invoice number
- Complete description of each item being shipped. What is the item?
- What is the item made of? What are its Commodity Codes?
- Country of origin. Where was the item manufactured?
- Number of units, unit value and total value of each item.
- Terms of Sale that define the charges included in the total value on the invoice.
- Reason for export. For example: sales, repair, inter-company.
- Declared Value for Carriage & Total value of the shipment, including currency of settlement.
- Number of packages and total weight of packages.
- Shipper's signature and date.
What happens if I do not have a Commercial Invoice or fail to fill it out accurately?
A Commercial Invoice is an obligatory document that must be created in order to import or export any goods in the UK. Inaccuracies on a commercial invoice can and will lead to errors regarding duties and taxes which could, in turn, result in delays, fines and further legal implications.