Invoices: What you need to know

A commercial invoice is a document containing important information about the goods you intend to ship; they're also used to create a customs declaration.

What must they include?

Your invoice must include:

  • Name and address of shipper (seller) including a contact person and telephone number.
  • Name and address of consignee (ship to), including destination country and postcode
  • Invoice date & Purchase order or invoice number
  • Complete description of each item being shipped. What is the item?
  • What is the item made of? What are its Commodity Codes?
  • Country of origin. Where was the item manufactured?
  • Number of units, unit value and total value of each item.
  • Terms of Sale that define the charges included in the total value on the invoice.
  • Reason for export. For example: sales, repair, inter-company.
  • Declared Value for Carriage & Total value of the shipment, including currency of settlement.
  • Number of packages and total weight of packages.
  • Shipper's signature and date.

What happens if I do not have a Commercial Invoice or fail to fill it out accurately?

A Commercial Invoice is an obligatory document that must be created in order to import or export any goods in the UK. Inaccuracies on a commercial invoice can and will lead to errors regarding duties and taxes which could, in turn, result in delays, fines and further legal implications.


Do you want to automatically create invoices like this?